We're Hiring

RCD Logo.jpg
 
 

We currently have three Requests for Proposals (RFPs) out for an Event Planner, Graphic Designer, and a Marketing Consultant. The information for each RFP is listed below

Event Planner

SCOPE OF SERVICES

The RCD is planning the second annual fundraising event on May 17, 2019 and a community celebration in July/August, 2019.  Both events will be held in Dudley Square in the Bruce C. Bolling Municipal Building and in an outdoor venue.

The RCD is accepting proposals from an experienced and knowledgeable event planner with a proven track record planning and organizing fundraising receptions, community events, weddings, and meetings and corporate events. Professionals with Roxbury connections are encouraged to apply.

Responsibilities:

●     Event planning, design and execution while managing all project delivery on time and within budget for both events.

●     For the Annual Gala and Fundraiser:

○     Fine tune the guest list to include potential donors

○     Present options for decor, catering

○     Secure permits and photo releases, as appropriate

○     Coordinate the needs of the entertainers

○     Coordinate with the Bolling Building staff on all elements of the event

○     Coordinate the silent auction set up

○     Sign contracts with all vendors (food, entertainment and valet parking), including the submission of completed W9s. 

○     Implement the event

●     For the Community Celebration

○     Assist with artist outreach and selection

○     Present food truck and options

○     Secure permits, insurance and photo releases, as appropriate

○     Coordinate the needs of the entertainers

○     Coordinate with the Bolling Building staff on all elements of the event

○     Sign contracts with all vendors, including the submission of completed W9s. 

○     Implement the event

●     Provide ideas to improve services and event quality

●     Proactively handle any issues and troubleshoot any emerging problems on the day of the events.

●     Meet weekly, until decisions are made, with the marketing and programming committee and provide feedback and updates.

●     Conduct pre - and post - event evaluations, outcomes, and suggest changes.

PROPOSAL GUIDELINES AND REQUIREMENTS

Please provide the following materials with your proposal:

A.        Firm, Qualifications, and Approach:

A written narrative statement describing the firm and experience providing services similar to those in this RFP. This should include a description of the consultant’s background, resources, and experience in relevant areas. Include a listing of key project team members and sub-consultants by name, field of expertise, specific responsibilities on the project, and estimated number of hours they will work on the project.

B.        Work Plan:

Describe the approach to managing, coordinating, and delivering this project.  The Plan should include:

1. The engagement and development tasks listed in Section II and any steps/tasks not included in the Scope of Services that would materially affect the quality of the project.

2. A preliminary schedule for the project, indicating all work plan tasks and their durations as well as all project deliverable dates.  Include a list of key project team members by name, field of expertise, specific project responsibilities, and estimated number of hours to be spent on the project.

3. The cost of delivering the services including personnel and non-personnel expenses.

C.        References:

Provide the name, address and telephone number of at least two references from recent clients for whom similar services have been provided. Identify when work was performed and the type of work and services performed.

Proposals should be submitted as PDF files via email, with “Event Planner” in the subject line, to roxburyculturaldistrict@gmail.com by 5:00 pm ET on 10/24/2018. Any inquiries should be made through the email address above.

REVIEW CRITERIA

Proposals will be evaluated by the RCD Marketing and Programming Committee based on, but not limited to, the following considerations and criteria:

  • Qualifications and experience of key personnel;

  • Understanding of the RCD’s needs and services to be provided;

  • Demonstrated ability to complete the work;

  • Project approach and timeline;

  • Responsiveness to the RFP; and

  • Cost.

Graphic Designer

SCOPE OF SERVICES

The RCD is planning the second annual fundraising event on May 17, 2019 and a community celebration in July/August 2019.  Both events will be held in Dudley Square in the Bruce C. Bolling Municipal Building and in an outdoor venue. On-line and print design services are anticipated including an invitation, program book including photographs of the silent auction items for the fundraising event, advertisements for local publications, signage and flyers/posters.

The RCD is accepting proposals from an experienced and knowledgeable graphic designer with a proven track record as a designer and a strong portfolio of previously producing marketing events with focus on “theme messaging.”   Given the fact that the RCD is still a young organization, interesting and innovative designs are vital to the successful marketing of the event.  Designers with Roxbury connections are encouraged to apply.

Responsibilities:

●     Present three design options that will draw attention and promote the events and that maintains brand consistency in all design products.

●     Oversee all design items, from conception to delivery.

●     Meet weekly, until decisions are made, with the marketing and programming committee and provide feedback and updates.

●     Refine images, fonts and layouts using graphic design software.

●     Increase user friendliness in digital products.

●     Plan, design and execute while managing all project delivery on time and within budget for both events. 

PROPOSAL GUIDELINES AND REQUIREMENTS

Please provide the following materials with your proposal:

Firm, Qualifications, and Approach:

A written narrative describing the firm and experience providing services similar to those in this RFP. This should include a description of the consultant’s background, resources, and experience in relevant areas. Include a listing of key project team members by name, field of expertise, specific responsibilities on the project, and estimated number of hours they will work on the project. Include any relevant experience each project team member has directly participated in.

 Work Plan:

Describe the approach to managing, coordinating, and delivering this project.  The Plan should include:

1. The engagement and development tasks listed in Section II and any steps/tasks not included in the Scope of Services that would materially affect the quality of the project.

2. A preliminary schedule for the project, indicating all work plan tasks and their durations as well as all project deliverable dates. Include a list of key project team members by name, field of expertise, specific project responsibilities, and estimated number of hours to be spent on the project.

3. The cost of delivering the services including personnel and non-personnel expenses.

 References:

Provide the name, address and telephone number of at least two references from recent clients for whom similar services have been provided. Identify when work was performed and the type of work and services performed.

Proposals should be submitted as PDF files via email, with “Graphic Designer” in the subject line, to roxburyculturaldistrict@gmail.org by 5:00 pm ET on 10/24/2018.   Any inquiries should be made through the email address above.

 REVIEW CRITERIA

Proposals will be evaluated by the RCD Marketing and Programming Committee based on, but not limited to, the following considerations and criteria:

  1. Qualifications and experience of key personnel;

  2. Understanding of the RCD’s needs and services to be provided;

  3. Demonstrated ability to complete the work;

  4. Project approach and timeline;

  5. Responsiveness to the RFP; and

  6. Cost.

Marketing Consultant

SCOPE OF SERVICES

The RCD is planning the second annual fundraising event on May 17, 2019 and a community celebration in July/August 2019.  Both events will be held in Dudley Square in the Bruce C. Bolling Municipal Building and in an outdoor venue and a designer hired under a separate RFP will produce materials for both events.

The RCD is accepting proposals from an experienced and knowledgeable marketing professional with a proven track record of marketing community based events. Given the fact that the RCD is still a young organization, interesting and innovative marketing strategies are vital to the success of both events.  Marketing professionals with Roxbury connections are encouraged to apply.

Responsibilities:

●     Develop a solid strategic marketing plan for the two events with the goals of: maintaining existing members/donors; expanding into new markets to attract new attendees and donors; promoting the RCD and the entertainers; promoting and publicizing the events in local media, on-line and in venues such as the Greater Boston Convention and Visitors Bureau; fine tune the guest list to include potential donors; and play a pivotal role in identifying and securing sponsorships.

●     Create a spending budget for advertisements etc. and identify opportunities for pro-bono services.

●     Oversee all aspects of the marketing campaign, from conception to delivery.

●     Improve potential attendees engagement through social media, creating innovation campaigns on various media that are integrated for optimal success and managing interactions with former and new attendees.  Write content mindful of search engine optimization keywords to generate organic search engine rankings.

●     Develop, track and review key metrics to measure success of marketing campaign (daily website traffic, social media engagement, ticket sales, incoming calls or leads, etc.)

●     Meet weekly, until decisions are made, with the marketing and programming committee and provide feedback and updates. 

PROPOSAL GUIDELINES AND REQUIREMENTS

Please provide the following materials with your proposal:

Firm, Qualifications, and Approach:

A written narrative describing the firm and experience providing services similar to those in this RFP. This should include a description of the consultant’s background, resources, and experience in relevant areas. Include any relevant experience each project team member has directly participated in.  Strong connections to both the mainstream and community based media should be identified.

 Work Plan:

Describe the approach to managing, coordinating, and delivering this project. The Plan should include:

1. The engagement and development tasks listed in Section II and any steps/tasks not included in the Scope of Services that would materially affect the quality of the project.

2. A preliminary schedule for the project, indicating all work plan tasks and their durations as well as all project deliverable dates. Include a list of key project team members by name, field of expertise, specific project responsibilities, and estimated number of hours to be spent on the project.

3 The cost of delivering the services including personnel and non-personnel expenses. 

References:

Provide the name, address and telephone number of at least two references from recent clients for whom similar services have been provided. Identify when work was performed and the type of work and services performed.

Proposals should be submitted as PDF files via email, with “Marketing Consultant” in the subject line, to roxburyculturaldistrict@gmail.com by 5:00 pm ET on 10/24/2018. Any inquiries should be made through the email address above.

REVIEW CRITERIA

Proposals will be evaluated by the RCD Marketing and Programming Committee based on, but not limited to, the following considerations and criteria:

  1. Qualifications and experience of key personnel;

  2. Understanding of the RCD’s needs and services to be provided;

  3. Demonstrated ability to complete the work;

  4. Project approach and timeline;

  5. Responsiveness to the RFP; and

  6. Cost.